Tel: 0207 820 9000                    E: support@ems-audiovisualhire.co.uk

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“You guys were fantastic, I will definitely be using EMS Audio Visual for all of our events going forward.”

Sam Hodges, Cubit Insurance

About Us

Established in 1997, we have been successfully trading for over 20 years. Based in Salamanca Street next to Albert Embankment, we are 10 minutes from the West End and 15 minutes from the City, enabling us to provide unrivalled service and support for Central London events.

As a reliable partner in the events industry, EMS Audio Visual Hire specialises in the hire of Audio Visual equipment for corporate events. See our extensive list of services.

We can handle any audio visual equipment hire and event production request, no matter how big or small. Furthermore, we value your business and we make it our goal to ensure your satisfaction. We give our clients the best service and the most successful audio visual hire experience possible.

So whether you are holding a local event for 10 people and need to hire a plasma screen, or an international conference for 1000 delegates, we’ll give you the maximum impact for your budget and provide you with a professional, cost effective event solution.

Our client list includes some of the best known brands in retail, banking, pharmaceutical, service and various other industries as well a range of government departments including councils, hospitals and universities. Visit our testimonials page for more information.

Our Experienced Team

Our Clients

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FOR EXPERT ADVICE, CALL US: 0207 820 9000

Client Feedback

All was great the technician was really good and the event went well despite their (the clients) lack of organisation…

Dartmouth House

Dartmouth House

Alistair Maple

All went very smoothly and we were really impressed with your technicians who were quick, discreet and explained how the equipment worked very clearly. I would definitely use your service in future if I need AV equipment.

Caro Communications

Caro Communications

Lizzie Colville

I spoke to Seamus yesterday to say how pleased we were with the service and goods you provided for our event. But I can reiterate that again here. Seamus was very patient and helpful with my many, many emails and questions and for that I am very grateful as he delivered exactly what we needed, even though it was last minute.I look forward to working with you again in the future.

Royal Institute of British Architects

Royal Institute of British Architects

Madison Taylor

I want to say a HUGE thank you to you and your guys for all your help over the last few months and especially last Wednesday and last night. You went over and above to make sure that our event was successful, and you and your teams were so generous with your time, expertise, and with the extras you were able to give us. Your team were smart, discrete and very helpful on-site.Thank you again very much for all you did.

Blue Cross

Blue Cross

Aileen Thomson

EVENT AUDIO VISUAL CHECKLIST

THE VENUE

Can the room accommodate the stage set and the audience?
Adequate parking for delegates?
Check access for vans.
Public transport access.
Is the venue flexible with changes?

THE ROOM

Check size, height and shape of the room
Check emergency exits
Check access for set-up and exit
Check disability access for delegates
Check screening and blackout
Decide room layout & comfort (heating etc)
Sight lines – can everybody see the screen?
What will be going on next door?
Any overspill rooms needing sound & pictures?

THE STAGE SET

Front or Rear Projection – screen size?
Stage size and height – need steps?
Wheelchair ramps?
Corporate colour scheme?
Floor covering and skirts?
Logo graphics for the set?
Lecterns and other furniture?
Flipcharts, portable screens, boards?
Plants, flowers, furniture, props?
Access to room for large panel sets eg corridors & lifts.

LIGHTING / RIGGING

How much power is needed?
Will you need 3-phase mains?
Are the lights being hung or ground supported?
Special effects eg Colour washes, Gobos?
Smoke machines, lasers and pyrotechnics?

SOUND

Just voice or full music system?
How many microphones?
Lectern, floor stands or radio mics?
Delay lines for long rooms?
Mics for questions from the floor?
Replay from Ipads, laptops, CD Player?
Audio recording of the event?
Induction Loop system for hard of hearing?

PROJECTION

Computer projection – what resolution?
Check your software versions
Back-up computers?
Seamless switcher for smooth switch-overs?
Dedicated operator for slide changing?
Need an Plasma screen or Data projector?
Do you need monitors on lectern or top table?

BREAK-OUT ROOMS

How many & what size groups?
Equipment? (Laptop, Projector, screen)
Consumables? (pens, pads, acetate)

HEALTH AND SAFETY

Where are the light switches – and fuses?
Cables around stage?
Cables in the seating area?
First aid provision?
Risk assessment required?
Where are the fire exits?
Have you got floor plans?

VIDEO

Which formats for play-out?
Relaying live video on screen?
Relay to overspill rooms?
Video recording of the presentation?
Mixing video with computer images?
Live videoconferencing links?

…AND FINALLY
Don’t forget to tell delegates –
“Please switch off your mobile phones!”